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Procedure to File DIR-3 KYC eform

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Who has to file eForm DIR-3 KYC?

As per MCAs recent announcement, any director who was allotted a DIN by or on 31st of March 2018 and whose DIN is in approved status, will have to submit his KYC details to the MCA by the 31st day of August. Further, this procedure is mandatory for Disqualified directors too.

What are the checkpoints involved in filing the eForm DIR-3 KYC?

Every directors unique personal mobile number and email address will have to be provided while filing the eForm. This number and email address will be verified by an one time password (OTP).

The second check implanted here would be that the director has to use his own Digital Signature while filing this eForm.

Further, the third test to ensure that complete and right information is provided will be that, the eForm should be certified by a practicing Chartered Accountant or Company Secretary or Cost and Management Accountant.

What happens if eForm DIR-3 KYC is not filed within the due date specified?

In cases a the director who is supposed to file the e-Form does not file it by the 31st of August 2018 on MCA 21 portal, the department will mark the DIN of such director as ‘Deactivated’ with the reason shown as ‘Non-filing of DIR-3 KYC’.

If the director wishes to re-activate his DIN in future by filing the missed out eForm DIR-3 KYC, he can do so after paying a late fee of ₹ 5,000 rupees. This fee would be payable on or after September 1, 2018.

Guide for filing DIR-3 KYC

Before you begin filling the form, keep these documents ready!
List of Documents required:
For filing your DIR 3 -KYC form, you’ll need the following documents:

  • Details of Nationality and Citizenship details like gender, and date of birth.
  • Permanent Account Number (PAN)
  • Voters Identity card
  • Passport (mandatory if a foreign national is holding a DIN)
  • Driving License
  • Aadhaar card
  • Personal Mobile and
  • Personal Email Address
  • Residential address.

Apart from the items mentioned above, please keep the following things ready:

  1. Digital Signature of Individual filing the form (applicant).
  2. Attest to the documents mentioned above from Practising Professionals like CA, CS or Cost Accountants. In case of Foreign Nationals, documents need to be attested by the prescribed authority.
  3. A declaration has to be provided by the applicant duty attested by practising professionals.

Fees applicable for filing your DIR – 3 KYC:

There is no fee for KYC filed before the 31st August 2018 provided that he has been allotted a DIN on or before 31st March 2018, and whose DIN is in approved status.
In case a DIN has got deactivated due to non-filing of the DIR-3 form, the applicant can file the form again after the 31st August 2018 with a late fee of ₹5000.

Step by Step Guide to filing your DIR – 3 KYC

Let’s’ look at the steps involved in filing a DIR- 3 KYC:

Download the form:

The first step would be to download the form the MCA website or here.

Provide DIN details:
The individual/Director must provide his DIN in the KYC form, The status of this DIN should be ‘Approved’. Directors’ whose DIN’s has been deactivated due to non-filing of the KYC can fill the form even after the 31st August 2018 after paying late filing fees.

Enter Relevant Details in the DIR- 3 KYC Form:

Name and relevant credentials:
The applicant must enter his and his father’s first and last names. This is mandatory to do so. The name entered should match the one mentioned in the PAN. The address mentioned here will be verified with the PAN database. Acronyms, short forms and single alphabets are not allowed.

It is important to declare your nationality. In case of foreign nationals who serve as company directors nationality as declared in the passport should be selected.

Declaration of age
A person must enter his date of birth in the DD/MM/YYYY format. It is important that a person is minimum of 18 years of age while filling this application.

While filing the form it is mandatory to enter your permanent residential address. Make sure that these details match the proof of permanent address that is to be attached. A foreign pin code can only be entered only if the state selected is NA. In case the present residential address is not the same as your permanent residential address, it is mandatory to enter your present residential address.

Verification of PAN
It is mandatory to declare your Income tax permanent account number (PAN). After entering your PAN details click on the ‘Verify income-tax PAN’ button. The system will then verify your details based on the PAN card number.
Please note: The PAN mentioned in the form and the PAN mentioned in the DSC, must be the same for a successful validation. In case of foreign nationals, who do not have a PAN, the name mentioned in the form must be the same as the name mentioned in the DSC for successful validation.

Updating Contact Details and OTP verifications
It is important to enter your personal mobile number which will be verified by an OTP. Country codes other than +91/91/0 will be allowed only if the individual is not a resident of India.

Likewise, you need to enter your personal email ID, this will also be verified by an OTP. After submitting your email ID and phone number, click on the button that says ‘Generate OTP’. Separate OTPs will be sent to your mobile number and email ID.
Note: An OTP can be successfully sent to the mobile number and email ID against one form for a maximum of 10 times in one day, and twice in a span of 30 minutes.

Attachments to be made
The applicant must upload the following documents. Make sure to get these forms attested too before uploading:

  • Proof of Permanent address
  • Conditional attachments:
  • Copy of Aadhaar Card
  • Copy of Passport
  • Proof of present Address

Note: Any other optional attachments should be digitally signed by the Applicant

e-Form Certification
Make sure the eForm is digitally signed by a Chartered Accountant/ Cost Accountant or a Company Secretary currently practicing. It is important to enter the details of the practicing professional and then attach their digital signature.

After thorough proofread click on the submit button for submitting the form.

Process after form submission DIR-3

SRN Generation
Upon the successful submission of the eForm DIR-3 KYC, a SRN will be generated for the user. This SRN will be used for future correspondence with the MCA.

Email communication
An email with the approval for the receipt of the form will be sent to the personal email ID of the applicant.

Want More Details : Check here

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